September
19th, 2004
POLICY
Subject:
Support for FIS Meeting Expenses
Adopted
by the Board:
November 13, 2002, revised by the Executive Committee: July 18,
2003, revised by the Board March 3, 2004, revised by Board September
19th, 2004
1)
The CSSA will pay all reasonable and appropriate costs related
to the attendance at scheduled FIS meetings by all CSSA appointed
representatives to the general FIS committees as set out in
Section 3 below. (As a general guideline, these costs are anticipated
to be approximately $2,000 - $2,500 per meeting).
2)
Reasonable and appropriate costs include:
·
Airfare
at most economical fare which will permit attendance at required
meetings or equivalent, as well as related air transportation
costs such as airport parking and departure fees.
·
Accommodation
(double occupancy) in the meeting hotel.
·
Meals
at current federal government Treasury Board rates for international
travel.
·
Three
star hotel accommodation and meals at current Treasury Board
rates for non-meeting days if a seven day stay is required.
·
Ground
transportation to the meeting hotel if this is not provided
by the hotel or by FIS.
·
Out
of country health insurance.
Note: The CSSA will reimburse in accordance with this
policy at the most economical cost for airfare, accommodation,
meals etc. related to attendance at scheduled meetings taking
into consideration 1 day travel each way plus scheduled meeting
days and days in between scheduled meetings
3)
The general FIS Committees are:
·
Medical
Committee
·
Legal
and Safety Committee
·
Committee
for Youth and Childrens Matters
·
Committee
for Advertising Matters
·
Public
Relations and Mass Media Committee
·
Athletes
Commission
·
Sub-Committee
for Corporate Racers
Note: Funding for attendance at FIS Meetings or Congress
is only available if the respective committee/sub-committee
is actually meeting.
4)
In the event a person on a general FIS Committee is also attending
the FIS meetings on behalf of a specific discipline, the CSSA
and that discipline will equally share the person's costs.
5)
The CSSA will pay all reasonable and appropriate costs related
to the attendance at scheduled multi-discipline FIS meetings
by the CSSA President and, with the approval of the Executive
Committee, the Managing Director. In the event the CSSA President
or Managing Director are also attending the FIS meetings on
behalf of a specific discipline, the CSSA and that discipline
will equally share their costs.
6)
The CSSA will pay all reasonable and appropriate costs related
to the attendance at scheduled FIS meetings by the Canadian
member of the FIS Council, if a FIS Council meeting is not being
held in conjunction with the scheduled FIS meetings.
7)
If an Olympic or Paralympic discipline does not have a person
serving on a general FIS Committee, the CSSA will pay 50% of
all reasonable and appropriate costs related to the attendance
at scheduled FIS meetings by one person from that discipline.
8)
If a non-Olympic or Paralympic discipline does not have a person
serving on a general FIS Committee, the CSSA will pay 33% of
all reasonable and appropriate costs related to the attendance
at scheduled FIS meetings by one person from that discipline.
9)
The CSSA may choose to provide a lump sum payment to persons
attending any given meeting in lieu of specific cost reimbursement
if this is determined to be simpler and more effective. The
CSSA may also choose, in special circumstances, to reimburse
other specific expenses. Any decisions of this nature
must be made the CSSA's Executive Committee.
10)
All persons whose expenses are, in whole or in part, covered
by the CSSA must provide the CSSA with a statement of their
expenses (including photocopies of receipts), and must also
provide the CSSA with a written report of their activities.
These must be provided within thirty days of the conclusion
of the meeting. Expenses will not be reimbursed to persons who
do not comply with this provision.
11)
This policy shall be subject to the constraints of the CSSA's
financial resources. However sixty days notice must be provided
of any decision to change the terms of this policy.
12)
Matters not otherwise covered by this Policy shall be subject
to approval by any two members of the CSSA's Executive Committee.
13)
Funding for Substitutes
·
All
discipline committee substitutes must be proposed to the CSSA
in advance by the discipline on whose behalf they will be acting,
and endorsed by the CSSA.
·
All
general FIS Committee substitutes must be endorsed by the CSSA.
·
The
CSSA will provide financial support to approved substitutes
on the same basis as to regular Committee members.
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September
19, 2004
POLICY
Subject:
Allocation of FIS Contribution
Adopted
by Board of Directors:
July 3, 2003, September 16, 2003, September 19, 2004
The annual basis for the allocation of FIS funding only
will be:
-
The first priority for CSSA budgeting will be the
ability to fund the organization's annual business plan.
-
The second priority will be representation at FIS
meetings based on the current policies.
-
After these two priorities are addressed the Canadian
Association for Disabled Skiing will receive CGL coverage
at no cost.
-
The balance
of funding available will be distributed as follows:
|
v
|
Alpine
Canada Alpin |
24% |
|
v
|
Cross
Country Canada |
12% |
|
v
|
Nordic
Combined Ski Canada |
12% |
|
v
|
Nordic
Combined Ski Canada |
12% |
|
v
|
Canadian
Snowboard Federation |
12% |
|
v
|
Canadian
Freestyle Ski Association |
12% |
|
v
|
Canadian
Speed Skiing Association |
5% |
|
v
|
Telemark
Ski Canada |
5% |
|
v
|
Canadian
Ski & Snowboard Association Reserve |
6% |
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February
7, 2003
POLICY
Subject:
Financial Management
Adopted
by the Board of Directors: April
17, 2002
Fiscal Year
1)
The Fiscal Year of the Association shall be the period from
April 1 through March 31.
Long Term Financial Plan
2)
The Association shall have a Long Term Financial Plan which
shall cover a period of not less than four years.
3)
The Long Term financial Plan shall be established by the Board
of Directors, and shall be reviewed and updated by the Board
of Directors on an annual basis.
4)
Reports on, and proposed revisions to, the Long Term Financial
Plan shall be prepared for the Board's consideration by the
Secretary General in consultation with the Treasure.
Annual Budget
5)
The Association shall have an Annual Budget.
6)
The Annual Budget shall be established by the Board of Directors,
and shall be reviewed by the Board of Directors on a quarterly
basis.
7)
Reports on, and proposed variances from, the Annual Budget shall
be prepared for the Board's consideration by the Secretary
General in consultation with the Treasurer. Proposed variances
shall be identified in a report called a Budget Forecast.
8)
Revisions to the Annual Budget shall be approved by the Board
of Directors, and shall ordinarily be done through approvals
of Budget Forecasts.
Financial Records and Reports
9)
The Secretary General shall be responsible for the maintenance
of the Association's financial records and the production of
regular financial reports, under authority delegated by the
Treasurer.
10)
Financial reports shall consist of a Statement of Revenue and
Expense, a Balance Sheet, a Budget Forecast, and a Bank Reconciliation.
11)
Financial reports shall be produced monthly, not later than
the 15th of the following month.
Recognition of Revenues and Expenses
12)
Revenues and expenses shall be recognized on an accrual basis.
13)
Capital assets shall be amortized on the following bases:
i)
Leasehold
Improvements...Straight-line over 10 years.
ii)
Furniture
and Fixtures…Straight-line over 10 years.
iii)
Computers
and Related Materials…Straight-line over 4 years.
iv)
Equipment…Straight-line over 5 years.
Financial
Management
14)
The Secretary General shall be responsible for managing the
financial assets and the revenues and expenses of the
Association, in accordance with the approved budget.
15)
The Association's financial assets shall be maintained in a
commercial account at a regulated Canadian financial institution
such as a bank, trust company, or credit union. The selection
of this financial institution shall be the responsibility
of the Board of Directors.
16)
The Association's fund shall not be invested in securities other
than Government of Canada
Treasury Bills managed by a regulated Canadian financial institution.
17)
Travel expenses shall be paid in accordance with the current
federal government Treasury Board Guidelines.
18)
The Secretary General shall have authority to reallocate amounts
within budget expenses groups (e.g. within Administrative Expenses).
19)
The Secretary General shall not have authority to reallocate
amounts between budget expense groups (e.g. between Administrative
Expenses and Representation Expenses).
20)
The Secretary General shall not have the authority to reduce
the budgeted net surplus (or increase the budgeted net
deficit) of the Association.
21)
In extraordinary circumstances the Treasurer, or in his absence
the President or Vice President, may approve an expense
which has the effect of reducing the budgeted net surplus
or increase the budgeted net deficit. In such instances this
shall be communicated to the Board of Directors immediately,
for review at the Board's next meeting.
Financial Controls
22)
All cheques shall be signed by two signing officers.
23)
Unless otherwise indicated, all expenses shall be approved by
the Secretary General.
24)
All expenses related to the employment of staff (permanent,
part time, or contract) or shall be approved by the Board of
Directors, either through approval of the Annual Budget, or
on a specific basis.
25)
All expense claims and all credit card statements shall be approved
by an elected officer of the Association (President, Vice President,
or Treasurer).
26)
The financial records of the Association shall be audited yearly
by external auditors, who shall be chosen by each Annual General
Meeting of the Association.
Revision
of Financial Policies and Procedures
27)
All revisions of the Association's financial management policies
and procedures must be approved by the Board of Directors.
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February
7, 2003
POLICY
Subject:
FIS Committee Appointments and
Elections
Adopted
by Board of Directors:
June
6, 1999
1)
All recommendations to the FIS for appointments to FIS Committees
shall be made through written communication from the CSSA to
the FIS.
2)
Recommendations to the FIS for appointments to discipline specific
committees shall be made by the CSSA at the recommendation of
the appropriate CSSA member discipline.
3)
Recommendations to the FIS for appointments to pan-discipline
committees shall be made by the CSSA upon the recommendation
of the CSSA Board of Directors.
4)
The nomination of candidates for elected FIS offices shall be
made upon the recommendation of the CSSA Board of Directors.
6)
All recommendations to the FIS for appointments may be renewable
by the CSSA Board of Directors for additional two year terms.
5)
All recommendations to the FIS for appointments shall be for
two year terms.
7)
All appointees shall be expected to attend meetings of the committee
to which they have been appointed. Any appointee who fails to
attend three consecutive meetings may be considered to have
resigned his or her appointment.
8)
All appointees shall provide the CSSA and, if appropriate, their
specific discipline with a report on each meeting attended within
thirty days of the meeting(s) and no expense allowance will
be provided if receipt of such written report(s) is not received
within thirty days of the meeting(s).
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April
13, 2004
POLICY
Subject:
Hosting of FIS Sanctioned Competitions
Adopted
by Board of Directors:
June 6, 1999; revised May 1, 2000. Revised April 14th 2004
1)
All bids to host FIS sanctioned competitions must be made through
written communication from the CSSA to the FIS.
2)
All bids to host major FIS sanctioned competitions (such as
World Championships, but excluding Junior World Championships,
or Discipline specific World Cup Finals) must include a representative
of the CSSA on both the bid committee and on the competition
organizing committee.
3)
The assessment of a CSSA sanction fee of 1% of cash revenues
of major FIS sanctioned competitions staged in Canada
shall be adopted in principle. CSSA sanction fees will not be
applied to FIS competitions at the World Cup level or lower.
4)
The implementation of sanction fees will be deferred until a
formal business plan is adopted by the CSSA Board of Directors.
5)
The roles, responsibilities, and obligations of all significant
partners with respect to the hosting of a major FIS competition
shall be set out in an agreement which shall be prepared by
the CSSA. In doing so the CSSA may choose to delegate all responsibilities
to the CSSA member organization that has applied to host the
competition. In this case the following shall apply:
·
The
CSSA member organization shall indemnify the CSSA and hold the
CSSA harmless from and against all loss, damages, and expenses,
including reasonable legal fees and disbursements which the
CSSA might incur because of any claim, action, or proceeding
arising from the member organization’s hosting of a FIS competition.
·
The
CSSA member organization shall provide the CSSA with a report
at the conclusion of each FIS competition hosted by that member
organization during the year. This report shall specifically
identify any issues that may impact on the relationship between
the CSSA and FIS.
·
In
each case where a CSSA member organization accepts the foregoing,
the CSSA shall waive its rights to sanction fees as stated in
point #3.
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February
7,
2003
POLICY
Subject:
Joint Venture Marketing
Adopted
by the Board of Directors:
June 12, 1999
1)
At the request of a member organization the CSSA may assist
that organization in the negotiation of joint venture marketing
arrangements with the FIS and/or with other third parties.
2)
Any such joint venture agreement shall include a fee payable
to the CSSA. The nature and amount of this fee shall be determined
by the CSSA and the member organization.
February
7, 2003
POLICY
Subject:
Membership Fees
Adopted
by Board of Directors:
May 2, 1998
1)
Payment of an annual membership fee of $3,000 shall be made
by all member organizations representing disciplines recognized
by the International Olympic Committee.
2)
Payment of an annual membership fee of $1,500 shall be made
by all member organizations representing disciplines not recognized
by the International Olympic Committee.
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CANADIAN
ski and snowboard
CANADIENNE
ASSOCIATION DE SKI ETDE SURF DES NEIGES
May 3, 1993 As amended through June 12, 1999
MEMORANDUM OF AGREEMENT
CONCERNING
THE
OPERATION OF THE CANADIAN SKI AND SNOWBOARD ASSOCIATION
AS AN ASSOCIATION OF MEMBER ORGANIZATIONS
Suite 813 608 9 St. S.W.,
18 Central Avenue,
Calgary,
Alberta T2P2B3
Ottawa,
Ontario K2POM9
Tel: 403-269-3203
Tel: 613-236-8998
E: tom-cssa@telusplanet.net
E: cssa-skisnowboard@rogers.com
MEMBERS
1) The following disciplines
are the member organizations of the Canadian Ski and
Snowboard
Association:
Alpine Canada Alpin
Canadian
Association for Disabled Skiing Canadian Freestyle Ski Association
Canadian Snowboard Federation Canadian Speed Skiing Association
Cross Country Canada Nordic
Combined Ski Association of Canada Ski
Jumping Canada Telemark
Ski Canada
These disciplines
shall henceforth be referred to as the member organizations
of the
Canadian Ski and Snowboard Association.
MISSION
2)
The member organizations agree that they are members of
the Canadian Ski and Snowboard
Association in order to collectively pursue the following
mission:
On behalf of its member organizations the Canadian Ski
and Snowboard Association's
mission is to play an active role in promoting, supporting,
coordinating, and facilitating
the common interests of competitive snow sports both domestically
and internationally.
OPERATING
PRINCIPLES
3) The affairs of the Canadian
Ski and Snowboard Association shall be conducted
in accordance
with the following operating principles:
a) The
Canadian Ski and Snowboard Association
(CSSA) will be an association
of member snow sport organizations.
b) The
CSSA will undertake to carry out such functions, services,
and representations
as are mutually agreed by consensus by the member
organizations.
c) Funding
of all CSSA activities will be based on the principle of
equity among
member organizations.
d) The
CSSA will not operate in such a way that will incur an operating
deficit.
e) The
CSSA will operate in a manner which is consistent with the
objectives and strategies
of its member organizations.
f) As
an association of disciplines, the majority of the voting
members of the CSSA Board
of Directors will be the member organization representatives.
The Board may appoint non-voting members to the Board at
its discretion.
MEMBER
ORGANIZATIONS
4) The
member organizations agree that the Canadian Ski and
Snowboard Association
shall be constituted as an association. That is, each member
organization
shall be the independent national governing body for its
discipline of competitive
snow sport activity in Canada.
The CSSA is the member of
Federation Internationale de Ski (FIS).
5)
The
member organizations shall retain their separate identities
as national sport governing
bodies, and shall be solely responsible for and accountable
for their own operations. In particular,
each member organization shall be
solely accountable for its financial operations, and shall
be solely accountable for its debts
and liabilities, and for its legal obligations.
6) The
member organizations agree to accept the following responsibilities
with respect to the operations
of the Canadian Ski and Snowboard Association:
a) All
member organizations will have in place properly approved
governing By-Laws.
b) All
member organizations will operate in compliance with appropriate
FIS rules
and regulations,
c) All
member organizations will operate in compliance with agreed
upon CSSA
policies and regulations. These are various in nature, but
relate to matters such as the operation of athlete
trust funds and the sanctioning of competitions.
d) All
member organizations will fully participate in the common
activities of the CSSA,
and play an active role in the management of the CSSA's
affairs.
e) All member organizations will have
documented standards for the
operation of competitions and the preparation of competition
and training
sites. They will also have an effective means for ensuring
that these
standards are applied and enforced.
f) All member organizations will financially support the operations
of the
CSSA in accordance with an agreed upon formula.
g) All member organizations will operate in a manner consistent
with the
adopted Mission Statement of the CSSA, and with the CSSA's
Statement of
Values.
CSSA FUNCTIONS
7) The member organizations agree
that the following functions will be performed on
their behalf by the Canadian Ski and Snowboard Association:
a) Representation
of their collective
interests and, as requested, representation
of their individual interests to:
·
The Federation Internationale de Ski (FIS);
·
The Canadian Olympic Association (COA);
·
The Canadian Ski Council, the Canadian Ski Foundation, and
other
organizations related to the operation of competitive snow
sport activity in
Canada;
·
The government of
Canada and other agencies involved in the operation of the Canadian sport system.
b)
Provision of administrative services such as payroll, accounting,
and
reception, as requested.
c)
Negotiation of supplier contracts such as translation,
equipment servicing, and
travel services, as requested.
d)
Securing of liability insurance and development and monitoring
of risk
management programs, as requested.
e) Securing
and servicing of sponsorship for the National Championship
Series and for other agreed
upon association wide marketing properties, as
requested.
f) Provision of newsletters and other communication vehicles
for use within the
association as well as to external audiences, as requested.
g)
Negotiation of collective contracts
for coverage of FIS sanctioned
competitions by Canadian television, as requested.
h)
Assist in the development of emerging snow
sports, as requested.
i) Organization
of its Annual General Meeting and meetings of its Board of
Directors.
j) Such other services as may
from time to time be reasonably requested by one or more member organizations.
FEDERATION
INTERNATIONALE DE SKI
8) The member organizations recognize
that the Canadian Ski and Snowboard Association is the Canadian holder of membership in the Federation
Internationale de Ski (FIS).
The member organizations further recognize
the obligation of the Canadian Ski and Snowboard Association to account
to the FIS for actions related to the FIS
sanction which are carried out in its name, and the corresponding
responsibility of
the Canadian Ski and Snowboard Association's member organizations
to ensure
that actions are not carried out which may jeopardize participation
in the
affairs of FIS or in FIS sanctioned competitions.
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February
7, 2003
POLICY
Subject:
National Championship Series
Adopted
by Board of Directors:
June
12, 1999; revised April 30, 2000
1)
The Canadian National Championship Series remains, in the first
instance, a property of the Canadian Ski and Snowboard Association.
2)
Recognizing that the CSSA does not at this time have the resources
to market the National Championship Series as a whole, as an
interim policy member organizations are released to secure individual
National Championship sponsorships.
3)
The CSSA recognizes the distinction between the concept of a
multi-discipline National Championship Series and the individual
National Championship competitions of each member organization.
4)
Should a sponsored National Championship Series be proposed,
member organizations will have the option of whether or not
to participate.
5)
The CSSA will not charge sanction fees on the National Championship
competitions of individual member organizations.
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February
7, 2003
POLICY
Subject:
Operating Principles
Adopted
by the Board of Directors:
May
3, 1993; revised May 1, 2000
Purpose
1)
The purpose of this Statement of Operating Principles is to
set out the policies governing the operations of the Canadian
Ski and Snowboard Association (the CSSA) and, through these,
the operating relationship between the CSSA and its member organizations.
Member
Organization Autonomy
2)
Fundamental to this Statement of Operating Principles is the
fact that each member organization of the CSSA is a fully independent
and autonomous organization and is responsible for and accountable
for its own operations. The CSSA shall not involve itself jn
the affairs of any member organization except as required for
purposes of compliance with FIS requirements, or as otherwise
specifically agreed between that member organization and the
CSSA.
Nature
and Purpose of the CSSA
3)
The CSSA is a federation of organizations, each of which is
recognized as the national governing body of a discipline of
competitive skiing or snowboarding activities in Canada.
4)
The member organizations that constitute the federation of the
CSSA are the following:
·
Alpine
Canada Alpin
·
Canadian
Freestyle Ski Association
·
Canadian
Association for Disabled Skiing
·
Canadian
Snowboard Federation
·
Canadian
Speed Skiing Association
·
Cross
Country Canada
·
Nordic
Compined Ski Canada
·
Ski
Jumping Canada
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